Easy Banking Business: streamline your company’s financial management

For many finance departments and SME business leaders, managing banking mandates is a recurring challenge. New staff join, roles change, or complex group structures involving multiple legal entities emerge. Without centralised management, things can quickly become fragmented.

“Many companies lack a clear, long-term strategy for their mandate management. As soon as multiple entities or changing teams are involved, it quickly becomes difficult to keep track of who has which rights on which channel. That lack of visibility creates an operational bottleneck,”
notes Stijn Avau, Channel Manager at Easy Banking Business.

SME business leaders struggling with a loss of control, Easy Banking Business offers a practical solution. By digitally delegating specific preparatory authorisations – without relinquishing final approval – they immediately create breathing space and efficiency within the finance department. This can boost productivity without compromising control.

An instant overview of the entire group structure

For Michiel Bloemen, CFO at the consultancy group United Experts, a centralised and intuitive dashboard is indispensable for monitoring the day-to-day operations of dozens of entities.

Michiel Bloemen explains how easy it is to use:

“If I want to check who has which rights for a specific legal entity on other banking platforms, it’s not straightforward. In Easy Banking Business, I can see exactly who has which authorisations for each entity in a single overview. If there’s a change in the team, I can immediately see the status and make the necessary adjustments. The platform offers a structured hierarchy of permissions, ranging from ‘no access’ and ‘view only’ to ‘prepare’ and ‘sign’. This enables organisations like ours to accurately reflect their internal separation of duties in their digital banking environment. For example, an accountant could view account statements and prepare payments, but would not have access to credit lines or the final signature.”

Agility through the Contract Manager role

One of the platform’s greatest strengths is the self-service functionality provided by the Contract Manager role. This allows designated individuals within the organisation to act autonomously without the need for paperwork or bank intervention for every change.

“The concept of the Contract Manager is designed to give companies complete autonomy over their banking administration. In smaller SMEs, the legal representative often takes on this role themselves to carry out transactions digitally straight away. In larger organisations, this authority can be delegated to an internal administrator, so that senior management doesn’t waste time on minor administrative changes. This flexibility delivers enormous time savings in any organisational structure. This agility proves its worth in urgent situations. If an employee or shareholder leaves the company, the contract administrator can immediately revoke all digital access codes in a single click. Conversely, new colleagues can be added quickly — and soon even more easily via itsme® — after which they are immediately assigned the appropriate rights.”
Maxime Vastesaeger, Digital Product Owner at EBB

Digital autonomy goes hand in hand with human advice

Managing via the self-service module doesn’t mean that the business owner is left to their own devices. On the contrary, the digital tools strengthen the relationship with the branch and the trusted relationship manager.

"Easy Banking Business doesn’t take the work off our hands just to pass it on, but instead gives us the tools to sort things out ourselves straight away. The great thing is that this works seamlessly alongside my contact with my account manager. When I carry out a transaction online or sign a credit document, my account manager is kept informed, without me facing any administrative delays."
Michiel Bloemen, CFO at United Experts Group

For complex corporate structures with dozens of subsidiaries, specialist advisors at the Business Centres are on hand to work with the client to develop a standardised ‘mandate strategy’. This ensures that the correct legal structure is implemented t immediately upon the acquisition or incorporation of a new entity.

A combination of autonomy and control

A well-designed digital banking environment combines the speed of self-service with watertight internal controls. For extra security in sensitive transactions, the platform utilises the 4-eyes principle through multi-signature and mobile approvals via Easy Banking Business Mobile. This ensures that your finance team remains agile while protecting your capital.

5 golden tips for effective authorisation management:

1. Establish a clear authorisation strategy: define a fixed standard profile for digital rights for each job category (accounting, executive board, local management).
   
   
2. Appoint contract managers: designate at least 2 contract managers within your organisation to ensure continuity in the event of absence.
   
   
3. Enforce the separation of duties: grant staff only the authorisations that are strictly necessary for their role (e.g. prepare documents, but do not sign them).
   
   
4. Perform regular reviews: make it a habit to periodically review the rights matrix in the dashboard and immediately remove inactive profiles.
   
   
5. Enable dual signature for large amounts: set the thresholds above which payments must be approved by 2 people (multisign). This helps protect your organisation against internal errors and external fraud.

Would you like to manage your company’s authorisations and powers of attorney more clearly and efficiently? Or do you still have questions about Easy Banking Business or Easy Banking Business Mobile? Manage your settings in the Administration module of Easy Banking Business via the link below or contact your relationship manager